AOFS Fit Out Blog

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How to Layout an Office Space: A Quick Workplace Optimisation Guide

30 MAR 2022 | POSTED BY DIGITAL NEXT

The way that we see office design is not a static thing. It is as ever-changing as the industries and businesses that use them, allowing workers the tools and environment they need to tackle that ever-shifting landscape. Unfortunately, many businesses don’t feel they have the tools, space, or in some cases, need to update their spaces with the times, which can lead to workspaces that are lacking in the more “human” elements that have come to represent the majority of modern workplace design principles.

Fortunately, this doesn’t have to be the case, and quite often, knowing how to layout an office space can be a far less dramatic change than it may often seem. At AOFS, creating comfortable, functional spaces for industries spanning medicine, education and business is what we do. Through our work, we have had the pleasure of working with some of Melbourne’s most well-known institutions to ensure their work remains unencumbered by design flaws and inefficiencies.

So, to help you get started with the process of understanding how to layout office space, let’s take a look at a few ways to optimise your workplace and enhance your team’s productivity.

Making Your Plans

Before you go headfirst into a plethora of big changes, it’s important to understand what it is you’re trying to achieve. Knowing how to layout an office space means knowing what your office needs to be in order to allow your staff members to be productive, and this will be different depending on the specifics of your business. So, speak with your employees, work out a budget that you can allocate, and start looking at the core issues you see inhibiting your team. Points to consider can be as complex as updating and upgrading all of your equipment, or as simple as thinking about your colour schemes and what would lead to a brighter, more welcoming environment.

Based on your budget, this is also where you can think about whether you’re ready to work with an office fitout company. Doing so will allow you the simplest, most effective approach to improving your office, but you don’t need to make a decision this early in the process.

Fixing Your Furnishings

There’s little that will make an office feel less comfortable than, well, uncomfortable furniture. Whether it be the place where your team takes breaks or a space where clients and business partners sit while waiting for meetings, your furniture is a big priority in creating a more welcoming environment. For some, this will involve going out and spending time deliberating over which furniture will suit the vibe or aesthetic you’re looking to evoke. Alternatively, you can also get custom-made furniture designed with your specific needs and preferences in mind. Whatever you decide, just remember, that comfort and usability are just as important as the stylishness of the design, and there’s no point in having furniture that nobody wants to use, no matter how desirable a piece may look.

Think About Your Tech Placements

One of the big hurdles many businesses come up against, both in designing new spaces and moving into older ones, is the need for constantly accessible technology. People have computers, printers, scanners, iPads, and any number of other pieces of tech that are required for their job. So, if you’re thinking of ways to layout your office space, this is going to be a big consideration. Think about the time and energy requirements for people needing to go from their desks to print or scan documents, among other tasks, and try to find ways in which these processes can be streamlined. Position certain tech nearer to those who are most in need of it, and if required, don’t be shy about getting some remodelling and an electrician to work on things if you feel your current power sources are inefficient.

Speak With Your Employees

Whilst we all want to have an open forum between management and those that work with them, speaking with employees about what they need is something that can easily be missed in the whirlwind of planning. At the end of the day, however, a large company with a sizeable worker base is going to have a lot of people who are impacted by these changes. So, rather than deciding what is best for them in a vacuum, you’re sure to find a lot of possibilities you may not have otherwise considered by speaking with those in your employ and letting them have a say in changes. Plus, people are likely to be more receptive to change if they feel that their voice was heard in its inception.

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Naturally, knowing how to start to plan a layout for office space isn’t easy, but it’s something that will pay off in the long run. Businesses, after all, thrive off adaptability, and in a time when businesses are seeing a considerable number of shifts to meet the changing needs of both clients and employees, this has never been more true. If you’re ready to work with a professional office fitout specialist, we at AOFS can help. To learn more, contact us today, or stay up-to-date with our fitout blog for more tips and tricks to improve your working environment.

See also: 5 Office Fit Out Trends We’re Loving in 2022

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